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Introduction to the Series Formula
An individual series' data ranges are highlighted when that series is highlighted (see below). The Y values in the series are within the blue outlined range. The Category (X axis) values are outlined in purple, and the Series name (legend entry) is outlined in green. Each outline has a handle -- a small square of the same color -- at its lower right corner. The source data range of the series can be enlarged or contracted by dragging these handles. The source data can be moved by dragging one of the colored outlines.
In the screen shot above, note that information about the series is displayed above the worksheet. The Name Box contains the phrase Series 'February', while the Formula Bar contains the series definition formula:
This formula can be broken up into four elements as follows:
Note: Bubble Charts require one additional range of data, for the sizes of the bubbles. This is included in the chart series formula as a fifth argument. This argument can be dealt with in essentially the same manner as the [Y Values], per the discussion below.
In our example:
Sheet1!$B$4 contains the Series Name ('February')
Sheet1!$C$2:$F$2 contains the Category Labels ('Apples', 'Oranges', 'Grapes', 'Bananas')
Sheet1!$C$2:$F$2 contains the Y Values (8, 11, 3 ,7)
and the series is plotted second (2) among the chart's series collection.
The Series Name can be blank, a text string in double quotation marks, a reference to a worksheet range (one or more cells), or a reference to a named range (named formula). The X Values can be blank, a literal array of numeric values or text labels enclosed in curly braces, a reference to a worksheet range (one or more cells), or a reference to a named range (named formula). The Y Values can be a literal array of numeric values enclosed in curly braces, a reference to a worksheet range (one or more cells), or a reference to a named range (named formula). The Plot Order can be a whole number between 1 and the number of series in the chart.
Editing the Series Formula
Editing Ranges
The series formula is an Excel formula like any other. You can click in the formula bar, and edit the formula manually, to change aspects of the charted series. Select part of the formula, type in the text you want there instead, and press Enter to apply the changes (or sometimes to cause an error!). For example, start with the series formula:
Select just the 'C' in the series X values range to change the first column in this range.
Select 'Sheet1' if we want to take the X values from another sheet:
Select the '2' at the end to rearrange the plot order of the series:
If you change this to a lower number, the edited series will move to the lower number, and shift all series between its old and new position one number higher. If you enter zero, Excel will assume you mean 1 and proceed accordingly. If you change this to a higher number, the edited series will move up, and shift all series between its old and new position one number lower. If you enter a number greater than the number of series, the edited series will be given a number equal to the number of series.
Select the entire X values element of the series formula to completely change the reference:
Hint: When you select the sheet and cell range of one of the series formula elements, you can type in your preferred text for this element, but you can also drag with the mouse to select another range. Click on the sheet tabs below to select a range on another worksheet in this workbook, or select from another open workbook using the Windows menu (below) or Ctrl-Tab to switch to the other workbook.
When the series data source has been chanaged to another workbook, the formula includes the name of the other workbook, as shown below:
It is easier and more error-proof to use the Source Data dialog to edit the ranges in the series formula.
Entering Values Instead of Ranges
To enter a series of numbers as an array, you must separate the values with commas and enclose the series in curly braces:
To enter a series of text labels as an array (X values only!), you must enclose each value in quotes, separate the values with commas and enclose the series in curly braces:
To enter a text label for the series name, enclose the label within quotes. When entered as arrays, our example series formula is transformed to this:
It is easier and more error-proof to use the Source Data dialog to enter non-range values into the series formula.
Errors
If you enter something Excel doesn't like, you will get one of the standard Formula Error dialog boxes, shown below in decreasing order of information content. You can revert to the previous formula by typing Esc.
- You may have typed the name of a non-existent sheet.
- You may have typed the name of a non-existent named range.
- Check that the fully qualified range, in the form SheetName!Address has been entered.
Add a Series with the Series Formula
A handy technique for adding a series to a chart involves series formula manipulation. The procedure is straightforward:
- Click on the series to be copied
- Select the entire series formula
- Copy (Ctrl-C)
- Select the chart's Plot Area
- Paste (Ctrl-V)
- Edit this formula now, or anytime later
- Press Enter
- Repeat as necessary
This technique is particularly suited to adding several series whose formulas differ only slightly from the original series. For example, when all the Y values come from parallel ranges, and all you need to do is change Sheet1!$C$2:$F$2 in the series formula to Sheet1!$C$3:$F$3, then to Sheet1!$C$4:$F$4.
For more information, refer to:
“I write daily.” This is a statement I often hear from writers. In fact, I’ve uttered it myself. But what do you write? A Facebook post? A Tweet? A grocery list? Are you slaving away at your work in progress? If you need a wakeup call of how much time you’ve put into your WIP, check out Scrivener’s Writing History feature.
The folks at Literature and Latte know how obsessive writers are about their word counts, hours spent actually writing (not researching, or ruminating about a scene while walking the dog or scrubbing the kitchen floor, but actually butt in chair, fingertips on the keypad typing out words). You can find Writing HistoryUnder Projects in the menubar. Once you’ve clicked on it a popover window will slide open that shows an astonishing amount of data that will either make you feel like an accomplished writer or a dismal failure.
When I reviewed my numbers I was dismayed because I’ve been productive, or so I thought. After examining the data, I see that this feature has counted the words I deleted, how many new ones I wrote while I revised and rewrote a chapter as well as the dry spell(I am muddling through the middle of my WIP).
![Scarlet book exel template Scarlet book exel template](/uploads/1/2/5/8/125858652/960095284.jpg)
Having said that let’s take a look and see what these numbers means.
First off, on the top right hand corner you either show your history in words or characters. Below that you’ll see the number of days you’ve written in that particlar project and any changes that were made—words added or word deleted. Below that, you’ll average words written per day in the draft folder or anywhere else in the binder and the total of the two.
In the window below, there’s the option to select Months Only, Days Only and Months and Day. The default when you first open this feature is Months and Day so we’ll stick to that.You’ll see the Date the project was opened with the columns of Words written in the Draft Folder, Elsewhere, and the total. Note that March 2018 is bolded that’s the total for the entire month. Negative numbers indicate words that were deleted from your text.
Select a month, April in this example, and you’ll see that I only wrote five days during the entire month. I can select the maximum words I wrote in a day or the average, or minimum. For AprilI wrote46 words with the maximum in a day of 53 words; elsewhere I wrote 1,575 with a maximum in a dayof 1,269. The grand total for the month is 1,621 and the maximum in a day of 1,269.
If you want to access this writing history elsewhere, Scrivener provides the option of exporting the data into an .CSV file that you can open in Excel or another spreadsheet program.
Final thoughts? Yikes! Time to stop saying “I write every day” and actually write!